
Executive Administrator
Job Description
Job Title: Executive Administrator
Reports To: Executive Director
FLSA Status: Regular, Full-time; Non-exempt
Hourly Wage: $22 - $27/hr, DOE, with full benefits
The Organization
Sweetwater Spectrum was founded as a nonprofit organization to provide an innovative housing model for the rapidly growing population of young adults on the autism spectrum. Our mission is “to provide adults with autism or similar intellectual / developmental disabilities innovative, community-based, long-term housing that offers individual choice and challenges each individual to reach his or her highest potential.”
Sweetwater Spectrum’s campus is located in the city of Sonoma and opened in 2013. The site includes four 4-bedroom homes for 16 residents, a large community room, exercise studio, media room, and a library. In 2022, Sweetwater will be building an additional residence on campus, which will expand capacity to 20.
Position Summary
Sweetwater Spectrum is seeking an energetic, professional, highly organized and detail oriented individual to join our small team. This person will enjoy having a range of
responsibilities, take ownership of specific operational functions as well as provide support for the Executive Director and Sweetwater Spectrum’s overall mission, strategy, and its annual goals and objectives.
Specific Duties and Responsibilities: include, but are not limited to:
General Administrative/IT/Operations:
• Answer phones, greet visitors, process mail
• Respond to phone and email inquiries and support communication with interested
parties
• Organize monthly public tours of our campus
• Create and maintain orderly office files and records
• Maintain inventory and purchase office and farm supplies
• Interface / follow up with outside vendors used for Communications, IT and
Facilities
• Assist with planning and set-ups for Enrichment activities
Executive Administrator Job Description 2022
Executive Director Support:
• Assist with preparation of agency board meeting packages
• Organize and coordinate calendar dates and communications for Board Committee
meetings and other Zoom/In Person meetings
• Assist with preparation of e-newsletters, and updating content on organization
website and associated social media
• Special Projects as requested
Fund Development:
• Maintain donor database and all donor-related correspondence
• Maintain donation/fund development files
• Support grant development and management
• Event planning and execution support
Financial:
• Support all billing and bookkeeping processes including data-entry, billing
preparation and financial file management
• Prepare and execute annual lease documents
• Coordinate / reconcile donor records with accounting systems
• Produce ad hoc reports and presentations as requested
Qualifications and Personal Characteristics:
• A high level of diplomacy, professionalism, sound judgment and advanced written
and verbal communication skills
• Administrative/Operations/Fund Development experience, ideally in a similar role
for a nonprofit organization
• General computer literacy including MS Office products:
Outlook/Word/Excel/Powerpoint
• Experience or ability to learn QuickBooks, Donor Database software, and web tools
• Ability to work independently and as part of a team
• Outstanding time management and organizational skills with attention to details
• Strong ability to manage multiple tasks with focus and professionalism
• Demonstrate discretion when dealing with donors, board members and the
Sweetwater Spectrum community at large
• Ability to utilize independent, creative problem solving when necessary
• Interest in working with autism and intellectual/developmentally disabled adults
• High degree of energy, self-motivation and integrity
• Sense of humor and flexibility
• Passion and desire to contribute to the building and ongoing development of
Sweetwater Spectrum as a healthy learning organization committed to excellence
• College degree preferred
• Must be able to receive clearance through a fingerprint/background check
• Must be COVID-19 vaccinated and boosted
To apply, please submit your cover letter and resume to: Info@sweetwaterspectrum.org